Two modules. One platform. One price.
HoAIunified gives property management companies Strata/HOA/Condo management AND Rental Property Management in a single AI-powered platform — automate work orders, collect rent, manage leases, govern boards, and handle residents without adding headcount. Built for portfolios across the USA and Canada.
No credit card required · White-glove onboarding included · Cancel anytime
One platform, purpose-built for every role in your operation.
Property managers, boards, residents, tenants, and property owners each get an experience designed around what they actually need to do — two full modules, one platform, one price.
Run every property from one screen.
Property managers get a single command center for triage, vendor coordination, and communication — replacing scattered spreadsheets, inboxes, and phone tag with one operational view powered by AI.
- ✓ AI work order triage and automatic dispatch — 15+ hrs/week saved
- ✓ Vendor quote requests, approvals, and contract tracking in-platform
- ✓ AI-drafted violation notices and meeting minutes summarization
- ✓ Complete request history by unit and property
Portfolio-wide oversight, centralized.
Multi-property organizations get a consolidated view across every community — centralized billing, org-wide access control, and portfolio-level reporting for better decision-making.
- ✓ Multi-property dashboard and cross-portfolio reporting
- ✓ Centralized billing and role-based access control
- ✓ AI usage and budget controls across properties
- ✓ Better portfolio visibility for leadership
Full visibility. Stronger governance.
Boards get real-time community health metrics, electronic voting with a complete audit trail, and instant access to financials and governance documents — without chasing the property manager for updates.
- ✓ Community health dashboard, updated in real time
- ✓ Motions and electronic consent with full audit trail
- ✓ Centralized minutes, bylaws, and financials
- ✓ Faster, better-documented decision-making
Fewer emails and calls. Faster answers.
Residents get a clean self-serve portal to submit requests, book amenities, and get instant answers from Uni — reducing the volume of routine calls and emails your office handles every week.
- ✓ Submit maintenance requests with photos, tracked to resolution
- ✓ Book amenities instantly with automatic confirmation
- ✓ Vote in polls and view live governance results
- ✓ Ask Uni bylaw and policy questions, 24/7
From inquiry to move-in, all digital.
Tenants and prospective renters get an AI-powered experience from first inquiry through signing and living — instant answers to listing questions, digital lease signing, online rent payments, and AI-assisted maintenance triage.
- ✓ AI Leasing Agent answers listing questions 24/7 and schedules showings
- ✓ Sign leases digitally from any device — no printing or in-person visits
- ✓ Pay rent online and enroll in AutoPay — eliminate late fees
- ✓ Submit maintenance requests with photos, AI-triaged for faster response
- ✓ Ask Uni rental questions 24/7 — rent due dates, policies, and more
Full visibility into every property you own.
Property owners get a scoped, real-time dashboard showing financial performance, occupancy, maintenance activity, and asset health — without having to chase the property manager for updates.
- ✓ Owner dashboard — revenue, expenses, net, occupancy at a glance
- ✓ Ask Uni AI questions about your own property performance in plain language
- ✓ Maintenance visibility with AI asset intelligence (replace-vs-repair alerts)
- ✓ Approve or reject expenses above your configured threshold
- ✓ Access statements, signed leases, and reports in one place
An AI assistant trained on your community's own documents.
Uni answers residents, boards, and managers directly from your bylaws, policies, and live operational data — cutting down repetitive questions before they ever reach your office.
Grounded in your documents
Answers are sourced from your actual bylaws and policies, not generic guesses.
Role-scoped by design
Residents, board members, and staff each see only what's relevant to their role.
Automates the repetitive
Drafts violation notices, summarizes meeting minutes, triages emails, and suggests replies — zero data retained after processing.
Everything your operation needs, in one place.
Replace scattered spreadsheets, email chains, and point tools with a single, connected platform.
Maintenance Operations
AI work order triage and vendor dispatch tracked from submission to resolution — 15+ hours saved per manager per week.
Amenity Booking
Automated scheduling and confirmation for shared spaces, with conflict prevention built in.
Announcements & Events
Reach every resident instantly across channels, with delivery and read tracking.
Governance & E-Voting
Electronic motions and consent with a complete, defensible audit trail — AGM vote counting from 4 hours to 0 seconds.
Document Library
Bylaws, minutes, and financials centralized, searchable, and AI-indexed for instant answers.
Vendor & Quote Management
Request, compare, and approve vendor quotes — procurement from 2 weeks to 2 days. Contract renewal alerts included.
Analytics & Reporting
Operational and financial visibility across one property or an entire portfolio — monthly reports from 10 hours to 1 click.
Security & Compliance
Role-based access control and full audit logging built for governance and regulatory requirements.
Uni AI Assistant
Document-grounded AI for residents, boards, and staff, 24/7. Also drafts violation notices, summarizes meetings, and triages emails.
AI Financial Intelligence
Budget vs. actual tracking, AI financial health score, reserve compliance checks, and one-click AI narrative explaining variances — no more spreadsheet reconciliation.
AI Annual Budget Drafting
Generate a full draft budget in one click — grounded in YTD actuals, vendor contracts, and reserve health. Days of spreadsheet work to minutes of review.
Capital Planning & Reserve Studies
Upload your reserve study PDF — AI extracts component conditions, remaining life, and costs. 30-year funding projections with automatic gap detection.
Two full modules in one price.
The same subscription that runs your HOA/strata portfolio now also includes a complete AI-powered rental property management module — leasing, rent collection, trust accounting, tenant portal, and owner portal. No extra charge.
AI Leasing Agent
Prospects get instant 24/7 answers to listing questions and can schedule showings directly — AI tracks them through the full pipeline: Inquiry → Showing → Applied → Approved → Leased.
Digital Lease Signing
Generate and send leases for e-signature in-house — no DocuSign subscription required. Signed documents auto-stored in the tenancy record. Turnaround: days to minutes.
Rent Collection & AutoPay
Monthly rent invoices per unit via production-proven Stripe rails. AutoPay, late fees, and payment plans built in — +35% on-time payment rate vs. manual collection.
AI Rent Reminders & Lease Renewal
AI auto-drafts (or auto-sends) overdue rent reminders and flags lease renewal windows with a rent-pricing recommendation based on comparable units on the property.
Maintenance Cost Intelligence
Every vendor quote is auto-compared against that vendor's historical average cost for similar jobs — flagging overpriced quotes (25–35% above baseline) before you approve them.
Asset Intelligence
Tracks HVAC, water heaters, and appliances per unit against repair history — flags replace-vs-repair recommendations once repair cost approaches depreciated value.
Full Trust Accounting
Designated trust bank accounts per property, per-client sub-ledgers, and monthly 3-way reconciliation built for BC (BCFSA/RECBC), Alberta (RECA), and Ontario (RECO) requirements.
Owner Portal & Portfolio AI
Property owners see live financial performance, occupancy, and maintenance — and can approve large expenses in-portal. Portfolio AI answers questions like "Which properties are losing money?" in plain language.
AI Command Center
One screen: an AI-narrated morning brief, a portfolio-wide prioritized Work Queue, and an Approval Center — replacing 5–10 separate screens with a single prioritized view. Includes dial-able autonomy (5 levels).
Book a Demo — See Both Modules →
Built for organizations that take data seriously.
Enterprise-grade security and privacy architecture, designed for HOA, condo, and strata property management across the USA and Canada.
US & Canada Data Residency
US accounts on AWS US East. Canadian accounts on AWS Canada Central in Montréal. Data stays in your region.
Privacy Compliant
PIPEDA-aligned for Canadian accounts. US accounts follow applicable state privacy frameworks.
Zero AI Data Retention
AI queries are processed and discarded — never stored or used for model training.
99.9% Uptime
Reliable infrastructure built for day-to-day operational dependency.
Role-Based Access Control
Granular permissions ensure every user sees only what their role requires.
Full Audit Trails
Every vote, approval, and document change is logged and defensible.
Straightforward pricing that scales with your portfolio.
Every plan includes onboarding, data migration assistance, and a 90-day free trial. Pricing in USD — Canadian customers contact us for CAD pricing.
- ✦ Ask Uni AI included
- ~100K AI queries/mo
- Maintenance & booking
- Announcements
- Document library
- Email support
- ✦ Ask Uni AI included
- ~400K AI queries/mo
- Everything in Starter
- E-voting & governance
- Vendor & quote management
- Priority support
- ✦ Ask Uni AI included
- ~1M AI queries/mo
- Everything in Growth
- Advanced analytics
- Multi-property dashboard
- Dedicated onboarding
- ✦ Ask Uni AI included — custom volume
- Everything in Professional
- Portfolio-wide reporting
- Custom integrations
- Dedicated account manager
All plans include Ask Uni AI, onboarding, data migration assistance, and training. No setup fees, no long-term contract required.
The operational impact, by role.
Representative outcomes based on how communities typically use the platform.
A regional PM company managing 8 properties consolidated maintenance triage, vendor quotes, resident communications, and board governance into one platform — eliminating the spreadsheet-and-email workflow that had been slowing their team for years.
A growing PM company onboarded 3 new HOA clients in a single quarter without hiring additional staff — using AI triage and Uni to absorb the volume that would have previously required another full-time coordinator.
A self-managed board replaced email threads and paper ballots with electronic voting and a centralized document library — improving transparency with residents and speeding up governance decisions significantly.
An HOA community reduced routine resident inquiries by directing common questions to Uni — freeing the management team to focus on higher-value maintenance and governance decisions instead of answering the same emails repeatedly.
A property management company managing 120 rental units consolidated leasing, rent collection, lease renewals, and trust accounting — replacing separate tools for e-signatures, rent collection, and accounting with one platform, at no additional cost on their existing subscription.
Support built around long-term partnership.
Every plan includes onboarding, migration assistance, and ongoing support.
White-Glove Onboarding
We configure your properties, units, and roles before you ever log in.
Data Migration
We help move your existing records, documents, and resident data over.
Training Included
Guided training for boards, managers, and staff at no extra cost.
Common questions from decision makers.
HoAIunified is an AI-powered operations platform for property management companies, HOA boards, strata councils, and condo associations across the USA and Canada — covering maintenance, AI financial intelligence (Uni Financials), governance, resident engagement, documents, and Uni, an AI assistant trained on your community's own data.
Yes. HoAIunified is now available for property management companies and HOA communities across the United States, with a dedicated US data region on AWS US East. Book a demo to get started with a US account.
Book a 15-minute demo. Our team then handles onboarding — configuring properties, units, and roles — and activates your 90-day free trial with no credit card required.
Plans start at $50/month for up to 50 units, $160/month for up to 200 units, and $375/month for up to 500 units. Pricing is in USD — Canadian customers, contact us for CAD pricing. Enterprise pricing is custom for larger portfolios. Setup and onboarding are always included.
US accounts are stored on AWS US East. Canadian accounts are stored on AWS Canada Central in Montréal, with a PIPEDA-aligned privacy program. Zero data retention on AI queries in both regions.
Yes — data migration assistance is included on every plan as part of onboarding.
No long-term contract is required. Every plan starts with a 90-day free trial so you can evaluate the platform before making any commitment.
Yes — the Property Management (Rental/Own) module is now included in every plan at no extra cost. It covers AI leasing, tenant portal, digital lease signing, rent collection and AutoPay, AI rent reminders, lease renewal automation, maintenance cost intelligence, asset intelligence, trust accounting (BC, AB, ON), owner portal, and portfolio AI. Two full modules, one price.
Trust accounting is a regulatory requirement for property management companies holding client funds in Canada. HoAIunified's trust accounting module supports BC (BCFSA/RECBC), Alberta (RECA), and Ontario (RECO) requirements — including designated trust accounts per property, per-client sub-ledgers, and monthly 3-way reconciliation. If you manage rental properties in these provinces, this module helps you meet your compliance obligations automatically.
See what HoAIunified can do for your portfolio.
Start a 90-day free trial with full onboarding included — no credit card required, no commitment.